Event Risk Management/Work Health and Safety
Safe and Healthy Crowded Places Handbook
The handbook is structured to provide managers of crowded places an overarching framework for risk management, communication and incident and emergency planning. This gives context to advice relating to security, site safety, and health issues including food and water security, waste management and disease control. The handbook includes reference to crowd behaviour and psychology, preparing managers of crowded places to understand and anticipate different elements that may produce or result from an incident or emergency. The guidance also reflects the heightened focus in Australia and globally on deliberate and hostile acts, including terrorist incidents.
To download the handbook go to https://knowledge.aidr.org.au/media/5914/crowded-places-handbook.pdf
A Definitive Guide to Health and Safety Requirements for Event Planning (UK)
This guide, while written in the context of the UK, offers a range of useful advice for Australian event managers/coordinators, including:
- Duties of event planners in ensuring the health and safety of both staff and attendees during an event.
- Identifying hazards during an event (e.g. fire hazards, equipment, catering, weather hazards), crowd management safety, and having a plan in place for potential incidents that might occur.
- Advice on hiring and working with reliable contractors for your events, ensuring food safety standards, and mitigating the risk of excessive alcohol consumption.
- A downloadable comprehensive event safety checklist to help prepare before, during, and after an event.
- Other helpful health and safety topics, tools, and resources that can prove useful to anyone who is looking to organise a party or event.
To download the handbook go to https://knowledge.aidr.org.au/media/5914/crowded-places-handbook.pdf
Risk Management Checklist Template: Event Management
The varying activities that can be part of a community event or festival can provide a difficult environment for risk management. Activities can involve other groups or individuals, can involve some major risks, or can involve a number of people coming together for a short period of time. The physical environment can be challenging , and the weather can intervene and cause chaos at any time. Proper planning is essential.
This checklist is intended to be used in the context of the organisation’s overall Risk Management Policy.
To download go to https://www.ourcommunity.com.au/files/insurance/checklists/RMC-EVENTMGT.doc
The Guidelines for Music Festival Event Organisers: Music Festival Harm Reduction
The Guidelines for Music Festival Event Organisers: Music Festival Harm Reduction have been written to support event organisers to deliver safer music festivals. NSW Health will use the Guidelines to assess festival safety management plans.
To download the handbook go to https://www.health.nsw.gov.au/aod/Pages/music-festival-guidelines.aspx
Event Evaluation
Event Evaluation Types and Techniques
An overview of approaches to the various qualitative and quantitative approaches to the evaluation of events.
https://www.geelongaustralia.com.au/events/support/eventmarketing/article/item/8d01b77da1cc944.aspx
Event Design/Accessible Event Planning
The Eight Essential Elements of Beautiful Event Design
The venue you choose and the decor you furnish it with have the power to bring your event or brand to life. Done right, beautiful event design can change the atmosphere of a venue and give your attendees something to talk about — or share on their social media. Without the elements of event design, however, attendees may feel uninspired — or worse, unsatisfied.
https://www.eventbrite.com.au/blog/beautiful-event-design-ds00/
Event Design Considerations
An overview of key considerations in the event design process.
Accessible Events: A Guide For Meeting and Event Organisers
This practical Guide aims to help you to make events more accessible for people with disabilities who may be attending as presenters, participants or sponsors. It gives information and guidance on best practice that will open up to you a section of your potential market that is often overlooked, and help you to meet your existing legal responsibilities.
http://www.meetingsevents.com.au/downloads/Accessible_Events_Guide.pdf
Event Budgeting
The 2019 Guide to Mastering Your Event Budget
An overview of the key steps in event budgeting that collectively serve to reduce the potential for budget overruns.
https://www.eventbrite.com/blog/event-budget-guide-ds00/
Conference Budget Template
Basic budget template prepared by Western Sydney University.
Event Volunteering
Managing Event Volunteers
Various articles from EventTeamWork dealing managing event volunteers
Sustainable Event Management
Guide to a Greener Festival
We all have a part to play in saving our planet from the ongoing and increasing dangers of climate change. Our guide explores the key steps that festival organisers can take to make future festivals greener, as well as providing actionable advice from sustainable organisations, a directory of suppliers and organisations, and a selection of case studies to take inspiration from.
https://www.eventbrite.co.uk/blog/academy/guide-greener-festival/
New Sustainable Event Management: A Free Guide to Better Green Meetings
In this post, we share a variety of green meeting ideas and walk you through how you can create green policies to further your sustainable reach.
Plus, we are going to show you how to do it in a way that keeps costs down and actually save money through your sustainable efforts.
https://www.eventmanagerblog.com/sustainable-event-management
Special Olympics Sustainability Playbook and Toolkit
This Sustainability Playbook & Toolkit has been created to help the Special Olympics USA Games and other large event organizers be more effective and efficient in implementing robust and successful sustainability programs and projects. The Playbook draws from the deep expertise of team members and first-hand experience gained at the 2018 Special Olympics USA Games in Seattle—the first time the Special Olympics USA Games have had a comprehensive sustainability program. The 2018 Special Olympics USA Games
Key planning recommendations for Mass Gatherings in the context of the current COVID-19 outbreak – World Health Organisation
The purpose of this document is to outline key planning considerations for organizers of mass gatherings in the context of the COVID-19 outbreak. It should be read in conjunction with WHO’s Public Health for Mass Gatherings: Key Considerations. which provides general advice on the public health aspects of mass gathering events. It is also adapted from WHO’s interim planning considerations previously released for mass gatherings in the context of pandemic (H1N1) 2009 influenza, and International meetings attended by individuals from Ebola virus disease-affected countries.